You're translating time savings into full-time equivalent (FTE) impact. This converts time saved into capacity created.
Step 1: Set the FTE Baseline
Define one FTE as:
- 40 hours per week
- Or the company's standard work week
Use one standard across the audit.
Step 2: Total Weekly Time Saved
For each opportunity:
- Convert total time saved into weekly hours
- Combine across all people involved
Don't mix daily and weekly numbers.
Step 3: Convert to FTE Impact
Divide:
- Total weekly hours saved ÷ Standard weekly hours
Simple example:
40 hours saved per week = 1.0 FTE
20 hours saved per week = 0.5 FTE
Step 4: Assign Role Context
Note:
- Which role or team gains the capacity
- Whether the time is fragmented or consolidated
Fragmented time is still valuable but harder to reallocate.
Step 5: Sanity Check the Result
Ask:
- Would leadership believe this number?
- Does it align with lived experience?
- Is this capacity actually usable?
If overstated, reduce it.
What You Should Have Now
✅ FTE Impact Table
✅ FTE equivalent per opportunity
✅ Role-level capacity notes
Quality Check
- One FTE definition is used consistently
- Time math is clear
- Capacity is not exaggerated
- Context is explained simply
Next Step: With FTE impact calculated, you're ready to estimate opportunity cost.